Before BIP exchange
BIP exchanges take place throughout the academic year and there is no fixed application period.
BIP exchange application
- 1
Have your BIP exchange approved by the School
Before you can go for a BIP exchange, you will need to have the exchange approved by your School.
If you are going on a BIP exchange with a group of TAMK students, there is usually a TAMK teacher who is coordinating the exchange and approving the exchange. They will inform Student Mobility Services about the students who are going for a BIP exchange.
If you have found the BIP course independently, please contact the International coordinator of your school about the approval.
Student Mobility Services will not process your BIP exchange application without School approval.
- 2
Application in SoleMove
Fill in "Application form for short outgoing student mobility" in SoleMOVE (NOTE: new form for 2025-26 exchanges!). Write the dates of the physical BIP course only, don't include travel days, in "Duration of your exchange".
How to apply in SoleMOVE?
- 3
Student Mobility Services confirmation
Student Mobility Services checks the application and confirms the exchange. You will get an email from SoleMOVE when the application is approved.
- 4
Learning Agreement (study plan) for exchange
Fill in Online Learning Agreement (OLA). The link can be found from your SoleMOVE application after you have confirmed your exchange. If a partner university does not yet use OLA, you should fill in the OLA and print out the PFD form.
You will need the following information for the OLA:
- The name of the responsible person for the learning agreement at TAMK is the international coordinator of your degree programme.
- Mobility type: Blended
- Responsible person at the receiving institution
- Component Code: BIP ID code
- Component title: the name of the BIP
- Description
- ECTS credits
If you don't have the information, please ask the teacher responsible for the BIP.
- 5
Insurance
All students going abroad for exchange must have a broad insurance cover. You need a travel and health care insurance for free-time activities, including at least medical costs and repatriation.
The grant will not be paid unless you fill in the insurance number and the name of the insurance company to the grant agreement.
- 6
Erasmus+ grant application
A grant is available for students going for an Erasmus+ BIP exchange. The BIP grant is 79€/day for BIP course days + maximum 2 or 6 travel days. All students are also entitled to a travel grant.
Apply for the through the SoleGRANT system inside SoleMove. You can apply for a grant as soon as you have:
- received an acceptance letter/e-mail from the host institution, or from the responsible teacher at TAMK
- purchased a travel insurance
If you apply for green travel top-up or fewer opportunities top-up to your grant, these are included in the same grant application.
By submitting the Erasmus+ grant application, you agree to the grant terms and conditions set out in the Grant agreement.
Annexes to grant agreement:
- Annex I : Learning Agreement for Student mobility for studies or for traineeship
- Annex II : Erasmus+ Student Charter
If all required information is available in the application, the grant is paid to your bank account in about two weeks. BIP grant is paid in one instalment. Please note that if you do not return the required documents after your exchange, you can be asked to pay a part or the full grant back. See After BIP exchange instructions for more details.
Travel grant and green travel
All Erasmus+ exchange students are entitled to a travel grant. The grant sum is defined by the length of the distance from home city (home institution city) to exchange destination, according to the table below. The distance is calculated using the European Commission's Distance calculator. If the student travels in non-green ways, they can be paid the BIP daily grant for 0-2 days.
If the student chooses a green way of travel, they are entitled to a higher travel grant, and the BIP daily grant for up to 6 travel days. Green travel means travelling in which the journey or part of the journey is made using low-emissions means of transport (such as bus, train, car-pooling. Note that ferry does not count as green travel). The participant is entitled to the green travel grant when the main part of the travel (in km) or at least one direction of the round trip has been made using low-emissions means of transport.
Travel grant for student exchange:
Distance:
- 10 - 99 km: 56 € per participant (green travel) / 28 € per participant (standard travel)
- 100 - 499 km: 285 € per participant (green travel) / 211 € per participant (standard travel)
- 500 - 1999 km: 417 € per participant (green travel) / 309 € per participant (standard travel)
- 2000 - 2999 km: 535 € per participant (green travel) / 395 € per participant (standard travel)
- 3000 - 3999 km: 785 € per participant (green travel) / 580 € per participant (standard travel)
- 4000 - 7999 km: 1188 € per participant (green travel) / 1188 € per participant (standard travel)
- 8000 km -> : 1735 € per participant (green travel) / 1735 € per participant (standard travel)
Students do not need to apply for the travel grant separately, it is calculated automatically in to their Erasmus+ grant. However, if you want to receive the green travel top-up, that needs to be proven with a declaration on honour signed by both the student and TAMK International Office. The scanned form can be sent to the International Office by email bip.tamk [at] tuni.fi (bip[dot]tamk[at]tuni[dot]fi).
Fixed additional grants in Erasmus+ programme (fewer opportunities top up)
Students who go on Erasmus+ exchange and
- have families (with minor children),
- are family carers,
- have disabilities,
- suffer from a severe or chronic health condition, or
- have received international protection
are entitled to a fixed-fee additional grant on top of the ordinary Erasmus+ mobility grant. In BIP exchanges the top up is 100 € (exchange of 5-14 days) or 150 € (exchange of 15-30 days).
The student has to only prove belonging to one of the aforementioned groups in order to get the grant. The supplement is available for both studies and traineeship abroad.
The right to the fewer opportunities top up grant is proven with a declaration on honour signed by both the student and TAMK International Office. The scanned form can be sent to the International Office by email bip.tamk [at] tuni.fi (bip[dot]tamk[at]tuni[dot]fi). In addition to the signed form, you will also need to present supporting documents (for example an extract from the population register or a doctor’s certificate) at the International Office. Please don’t send sensitive documents by unsecured email.
Application form:
Declaration on honour - fewer opportunities top-up (docx)
Health and safety issues
Book an appointment with student healthcare before your exchange if you have healthcare-oriented concerns or questions (about vaccinations, for example).
Other health and safety measures you should undertake
- File a travel notification to the Ministry of Foreign Affairs (in Finnish / in English).
- Check the travel destination information for your destination country (by Ministry of Foreign Affairs, only in Finnish).
- Check the vaccination guide for your destination country (only in Finnish).
- If you are taking regular prescription medication, make sure to bring the medicine prescriptions with you and enough medication for your exchange duration. For further information about travel and medicine, see Kanta, Kela and Choosehealthcare.
- Make sure any electronic devices you take with you are secure, in case you lose them or they are stolen. Keep copies of your files in multiple places (a cloud, USB-drives) to avoid losing important documentation and material.